eCommerce Customer Service: Best Practices for 2023

The world is going online, which is good news for eCommerce. According to research by Global Consumer, today, more than one-third of the global population shop for products and services online at least once a week.

What is more, digital-savvy people treat technology as a part of their lives, so when they face some problem, want to make a purchase, or get an answer, they use their devices and go online. For this matter, online shopping is in its boom today. According to a study by Statista, it already hit $4 trillion in 2020, and this number continues to grow annually. That is why it is high time to talk about eCommerce customer service.

In this article, we are going to discuss eCommerce customer service's inner side. Thus, we will dive deep into its main features and the twenty best trends of eCommerce customer service practices that you need to adopt in 2023 to stay competitive and productive.

Just keep on reading.

What is eCommerce customer service?

Did you know that more than 206 million people from different countries visit Amazon every month? Moreover, there is almost no product today that you can't buy online, and online marketplaces earn impressive monthly revenues. Besides, Microsoft's report states that 95% of customers treat customer service as an essential element of brand customer loyalty.

But what is it exactly?

eCommerce customer service deals with how online companies assist customers online — from purchasing to resolving post-purchase issues. It also focuses on ways companies can provide an excellent customer experience through different channels.

What Is eCommerce

But is creating an excellent customer service experience easy for a company? Of course, no.

According to another study by Forbes, although 80% of online businesses believe they already provide outstanding customer eCommerce service, only 8% of customers agree with this statement. Therefore, the recipe for success in this field must be the working practices implementation that would satisfy customers' needs and improve your overall customer service metrics.

eCommerce Customer Service Software Features

To determine how to level up your customer service, you need to know what working features and technologies you need to add to your existing business strategy. Here are some of them:

  • Customer-centric software: you should always treat your potential customers as people first. Not just like a bunch of tickets you get in your ticketing system.
  • Conversation history: you should have the full purchase history of loyal customers right in the customer service eCommerce software. Therefore, customer service agents know how to solve problems better and help customers quickly.
  • IVR: no matter if you mainly deal with SMS, social media, or else, Interactive Voice Response (IVR) is still essential if you do not want to lose customers by making them wait too long.
  • Self-service & Knowledge Base: many eCommerce customers like finding answers by themselves and hate talking to people. So remember to consider self-service sources like knowledge base, AI-powered chatbots, FAQs, etc.
  • Online chats: if you have an online shop, you also must have a web chat, as it is one of the most used support channels. It helps get answers in minutes, even without an agent's assistant.
  • Social media: take your presence on social media seriously. Most customers use these customer communication platforms daily, which may be their preferred communication channel with brands.
  • Unified communication: you must have a unified customer service software where customers can reach out to you via different communication channels — via phone, SMS, and email. Besides using it, your agents won't need to switch between other apps constantly.
  • Integrations: if you want your eCommerce business to grow as soon as possible, it is necessary to have a customer service system that easily scales and supports various helpful integrations. This way, you won't need to switch to the new system every time you scale.

21 eCommerce customer service best practices

Customer service is influential when you build reliable relationships with customers and want to gain their trust. That is why it is essential to create excellent customer service. And here, we have collected twenty ways how you can do it effortlessly:

1. Opt for a multichannel helpdesk

It is essential for e-commerce support services to choose the right help desk. Such platforms help to manage everything in a single place — chats, emails, phone calls, and social media. This multichannel help desk will help you get tickets from various sources and make the answering process a piece of cake for customer service representatives.

Omnichannel

Numerous customer service software options have an extensive capacity of features onboard. And one of the most common is Zendesk. It is an omnichannel help desk with multiple integration options, an intuitive design, and thousands of users you can find worldwide. If you still want to find your ideal and feature-rich help desk, you should try it.

2. Organization is key

The organization is the foundation of successful customer service. Even if you have a very skillful team, you will probably fail one day without organizing everything. That is why you must equip your customer service team with the latest tools. Afterward, this will help them freely collaborate and stay updated on everything. Besides, it will be beneficial if you want to keep track of all your customers' conversations and purchase history. Automation, including saved replies, shared inbox, and collision detection, will enable your customer support team to resolve customer issues faster, more efficiently, and more organized.

3. Choose scalable customer eCommerce services software that both your agents and customers will love

Of course, you can provide your clients with a great customer experience without any software just by email. However, as your company grows, sooner or later, you will find numerous limitations. That is why you need to opt for flexible technologies which can grow alongside your e-commerce business. Usually, such tools are easily integrated with other helpful third-party apps. They are omnichannel and have various features that help make your eCommerce support services outstanding. So, get your business ready to provide the best user experience, using and selecting effective services of e-commerce to become a strong player in the market.

4. Adhere to customers’ demands

Today, customers expect nothing less than a personalized customer service approach towards them and their issues that would make them feel special. Consequently, businesses should place on first place getting know customers better to build long-lasting relationships. There is even a term called 'Me-commerce' that is aimed at meeting every customer's needs and expectations, even the most demanding.

One of such demands is avoiding personal interaction and opting for self-service or even tweets to solve their problems. Besides, according to Microsoft, 66% of customers use more than three communication channels to contact customer service, making it paramount for businesses to use the omnichannel customer support strategy.

What's more is that you should care about customers' personal data, too. For example, if you target the EU's customers, you must know all the regulations of the GDPR and adhere to them so that you won't be severely fined. However, that will be reasonably easy if you employ tools like GDPR Compliance by GrowthDot that will help you easily comply and legally take care of customers' rights.

GDPR Compliance

5. Enable self-service

Self-service is one of the most working practices for eCommerce customer service. Today, one of the most used self-service customer service channels is a Knowledge Base. According to the research, if you opt for a Knowledge Base, you can easily reduce your eCommerce customer support volume to up to 20%.

However, it works only if your Knowledge Base is understandable and has an intuitive design. If not, then chances are that customers will quit. If you want to prevent this, you can opt for ready-made themes that are truly user-friendly and loved by users. For instance, custom themes for a Zendesk help desk were built by the GrowthDot team. They offer exclusive ready-made themes that will meet any of your needs.

6. Your apps and website must be helpful for all

Every day customers' expectations and needs increase regarding online shopping. As your app or website is a direct representation of your company, it should be helpful for your customers as well as appealing and professional. They also must be fast in downloading, correcting, building on common web standards, and proofreading so everything will be correct.

7. Employ a customer-centric approach

Of course, there would be cases when customers search for fast and general answers, but they mostly search for a personalized approach. Moreover, as stated in Accenture's research, 33% of customers lost interest in a company because it lacked a personal approach, while 77% get irritated when they receive an impersonal experience. Therefore, implementing a personalized strategy can set you apart from your competitors and win the hearts of more customers.

8. Reviews can make a difference

Today, we live in an era of informed decisions, where every customer wants to be heard and to hear others' opinions. Besides, customer reviews also play a decisive role for businesses because they can indicate to you what needs improvement.

Suppose you want to collect customers' reviews by investing less effort. In that case, you can use special tools like Proactive Campaigns for Zendesk. It allows you to easily create mass email campaigns and ask for customer feedback on your eCommerce services.

Feedback

9. Better your response rate metric

Great eCommerce must be fast and comfy for customers. That is why those who shop online want fast replies and quick reactions from you. Yet, Statista indicates that 12% of American shoppers say slowness is their most frustrating experience.

More is needed to have different communication channels. Therefore, improving the customer service eCommerce would be best by increasing speediness. And making the commutation convenient for customers. Thus, designing and implementing a full-featured and multichannel customer service strategy would be better.

10. Response templates

Consistency is the key to great customer support, and you can easily achieve it by employing response templates. All you need is to create various templates with different types of replies and make them meet customers' needs. Your agents can edit templates before sending them to make a better fit. Here is the list of the occasions for which you can create typical templates:

  • Return of goods;
  • Late shipment;
  • Product damage;
  • Gift cards, etc.

11. Update your FAQ

Every business needs a detailed FAQ section with numerous questions and answers. Customer service in the eCommerce sector does this to reduce the number of tickets they receive daily. Next, more is needed to create an FAQ section. You must constantly update it by analyzing the received tickets and finding customers' common questions.

12. Connect your inventory data with help desk responses

If customers can’t find assistance fast, the chances are that they will bounce. How to prevent this? As customer support for e-commerce is vital, its representatives need to respond faster and give more accurate replies. Therefore, one step to optimize their work is to connect your inventory data about the product details with your help desk.

13. Connect your order and shipping data with your help desk responses

Integration of your help desk with other tools you use can speed up your customer support service like nothing else. For example, you can have information about the shipping and ordering of the products with just a single click and give answers to the customer super fast.

14. Employ personalized responses

Connection with your other platforms and tools like inventory and order management, eCom platform, or shipping software can help you create fast and, most importantly, personalized responses to your customers. Besides, knowing even the smallest detail about the order, like, for example, the color or size, can really impress your customers.

15. Automate ticket response

Automation should replace all monotone and time-consuming workflows if you want your e-commerce customer service to work 100%. What does that mean? Running an online store demands your presence over several platforms simultaneously. Not only should the website work. Along with it, customers expect a perfect user experience and personalized service.

Automations

With the automation and digital transformation of many companies, you can use numerous apps and software tools to automate the process of customer support for eCommerce. Therefore, you might automate messaging regarding transactions, for example, order confirmation, order tracking, getting receipts, and so on. Moreover, you can use some automated templates or variables and set your own rules. Next, they will be automatically sent when needed.

Where to implement them? For instance, you can take advantage of them when asked about the delivery of an order, during the pre-sale stage, or when talking about the return policy.

Besides, you can make a customer journey even more personalized with automations, although you think it is impossible. Some messaging apps, like WhatsApp, also provide chat automation opportunities, so customers can use a chatbot to solve repetitive requests before contacting a support team. Such actions reduce customer support representatives overloading and speed up the company service.

16. Measure and track your benchmarks and trends

There are some mandatory customer service metrics that you have to track to stay aware of your success. The most common ones are — average response time, tickets created by channel, average resolution time, support quality level, and many more. You just need to set your monthly benchmarks and track whether you meet them successfully.

17. Provide customers with shipment tracking and notifications

Every customer expects from you constant updates on their orders, and shipment is probably one of the most important stages. You have to notify your customers when their order is shipped, out for delivery, and delivered so that you know they received them successfully.

18. Better the checkout experience and shipping cost accuracy

You might find it extremely frustrating when you want to buy goods, but there is some checkout error waiting for you during the ordering. You must make sure it never happens.

Another thing that irritates customers is the inaccurate shipping cost during checkout. To avoid this issue, you can use various shipping software like ShippyPro that provides your customers only with accurate shipping prices and fees.

19. Do not forget about return labels

When ordering something, it is expected to receive a return label with a parcel or at least be able to print it. So, if you do not send the return labels to your customers, you must have online portals where customers can print them themselves. This way, you will also avoid unnecessary steps like contacting your agents to resolve this issue.

20. Collect emails in case you don’t have online support 24/7

You probably do not have round-the-clock customer support if you are in charge of a small online shop. What is more, not all the questions your customers ask can be easily answered with the help of automated replies as well as templates. That is why it is essential to use automated responses that will help you collect the customers' emails during your off hours so that your customers do not have a wrong impression of you not caring about them. You can also use the Proactive Campaigns app for Zendesk for this purpose, which allows you to send bulk email campaigns in just several clicks.

Mass Emails

21. Keep track of your reputation and show you are responsible

Excellent and clear reputation recognizable brand are the indirect ways of influencing your customers. Looking at trends for the last few years, you will see that potential customers tend to check the company's reputation first. They usually search for positive and negative reviews and check whether it has a CSR (Corporate Social Responsibility), creating the ideal image of the brand. Moreover, they also observe whether you work with celebrities with bad reputations or serve customers under worldwide sanctions. So, these are the reasons to change the approach to customer service that need to be aware of their clients and their probable criminal background.

Besides, because of the latest world events, many E-commerce companies have limited access for residents from a particular country. This happened as customers began to choose service and product providers more carefully. Considering this, e-commerce brands apply for third-party companies to check their users.

Based on this demand, GrowthDot designed an application for Zendesk users - Sanctions Check, to relieve the process of detecting violators under OFAC and OFSI sanction lists. This will help e-commerce support services cut costs and time spent checking users' reputations.

Sanctions Check

Wrapping Up

As we have already told you, customers’ expectations and needs continue evolving, making excellent customer service a mandatory step if you want to stay competitive. So how to make it outstanding? You must reconsider the buying journey by adding some of the abovementioned customer service trends. And you will definitely reap the benefits very soon.

If you do not know how to implement them yourself or need some custom solutions for your Zendesk help desk, you can always ask professionals from GrowthDot for help, and they will create a solution that will fit all your needs.

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